Privacy Policy

Last updated: April 28, 2026

1. Introduction

This Privacy Policy describes how BrandShieldMail ("we", "our", or "the service") handles information in connection with the operation of the brandshieldmail.com domain and its associated email delivery infrastructure.

2. Website Data Collection

This website does not collect personal data from visitors. No cookies, tracking pixels, or third-party analytics services are deployed. Standard server access logs may be retained temporarily for security and operational monitoring purposes. These logs may include IP addresses, request timestamps, and user-agent strings, and are automatically purged within 30 days.

3. Email Delivery Data

In the course of operating the email delivery gateway, the following data may be processed:

• Sender and recipient email addresses
• Message metadata (timestamps, subject lines, message identifiers)
• Transmission logs (delivery status, server responses)
• Authentication records (SPF, DKIM, DMARC verification results)

This data is processed solely for the purpose of facilitating secure message delivery and maintaining system integrity. Message content is not stored beyond the period required for successful transmission.

4. Purpose of Data Processing

All data processing activities are limited to:

• Ensuring successful and authenticated email delivery
• Monitoring for abuse, fraud, or unauthorized use
• Maintaining compliance with applicable security standards
• Responding to legitimate abuse reports or legal requests

5. Data Sharing

We do not sell, rent, or share personal data with third parties for marketing purposes. Data may be disclosed only in the following circumstances:

• When required by applicable law or legal process
• To respond to verified abuse reports
• To protect the security and integrity of the infrastructure

6. Data Retention

Transmission logs and metadata are retained for a maximum of 90 days unless a longer retention period is required by law or for the resolution of an active investigation. Website server logs are retained for no more than 30 days.

7. Security Measures

We implement industry-standard security measures including TLS encryption for all data in transit, access controls for internal systems, and regular security assessments. Infrastructure is monitored continuously for unauthorized access attempts.

8. Cookies & Tracking

This website does not use cookies, web beacons, or any form of client-side tracking technology. No personal identifiers are stored in the visitor's browser. No third-party scripts are loaded.

9. Your Rights

If you believe your personal data has been processed through this system and wish to exercise rights under applicable data protection legislation (including access, rectification, or deletion), please contact us at legal@brandshieldmail.com.

10. No Marketing Use

Data processed through this infrastructure is never used for marketing, profiling, advertising, or any purpose unrelated to secure message delivery and system integrity.

11. Changes to This Policy

This Privacy Policy may be updated periodically to reflect changes in our practices or applicable regulations. The "Last updated" date at the top of this page indicates the most recent revision.

12. Contact

For privacy-related inquiries, please contact:
legal@brandshieldmail.com